A virtual event company is an organization that focuses on providing platforms, technologies, systems, and services for the planning, coordination, and execution of a variety of virtual events.
Below are some of the top virtual event companies:
- Hopin: Hopin is a popular virtual event platform that offers a plethora of features to host virtual conferences, trade shows, webinars, and networking events.
- Zoom Video Communications: Zoom is a prominent video conferencing platform that also provides virtual event solutions with a range of tools such as webinars, the ability to host virtual meetings, and live streams.
- Zeal Integrated Marketing Solutions: Zeal is an event management company that specializes in onsite as well as virtual events by offering clients a live experience without seeming it be online.
- Cvent:Cvent is an event management platform that adds virtual event functionality to host a range of events from conference management to trade shows to simple webinars.
- ON24: ON24 is a virtual event and webinar solutions provider that enables engaging and interactive online events. The platform has virtual expo halls, live webcasting, networking lounges, and audience engagement tools.
- Bizzabo: Bizzabo is an event management platform with virtual event solutions. It is suitable for hosting conferences, summits, and corporate events with options for live streaming, registration, virtual sponsor booths, and interaction.
Also Read: Exploring the Benefits of Using an Event Hosting Company
How to choose the right virtual event partner?
The choice of the right virtual event company is one of the decisive factors affecting the success of your online event. Follow these simple steps:
- Define your objectives: Be specific in your event objectives, goals, and target audience. Identify what exactly you expect to achieve from the virtual event, like lead generation, brand awareness, education, networking, or even sales.
- Identify your requirements:Prepare a list of your requirements and preferences related to the virtual event. Consider all possible features, functionalities, and technical specifications that the virtual event should have, frame yourself for the event length and size, audience interaction, branding opportunities, and integration with other tools and platforms.
- Research virtual event companies:Search for the companies specializing in the type of event that you plan to host and offering the required features and services.
- Experience:Choose companies with extensive experience, in-depth expertise, and a proven track record of running successful virtual events.
- Evaluate their offers: Analyze and understand the offers of all shortlisted virtual event companies, paying close attention to their platform features, customization capabilities, technical support, security measures, and pricing policy.
- Read the reviews and testimonials: Find and read the actual reviews and testimonials written by the customers served by these companies to learn more about their performance, reliability, and client-oriented focus.
- Request demos and proposals: Contact the chosen companies and ask for a presentation of their platform. Make sure to ask the relevant questions and evaluate the platform’s alignment with your requirements.
- Assess Technical Support: The way a virtual event company offers technical support services and customer care is another essential factor to consider.
- Consider Integration: Another aspect to consider is whether the company would wish to have integration with other systems or tools like customer relationship management software or registration systems.
- Review Contracts and Agreements: Before choosing the best company, it is good to review the contracts and service agreements or the terms of services. This helps in avoiding any hidden charges and identifying the policy terms of cancellations.
- Get Feedback from Stakeholders: The key leadership should also be involved in giving feedback about the selected companies checked to know what the right qualifiers are fit for your choice.
- Make Your Decision: After the above steps, one can know the right virtual event company that fits with the objective and the budget and can negotiate the right terms and conditions before entering into a contract agreement.
Conclusion
The top virtual event companies provide several services to enable clients to execute various types of virtual events including conferences, trade shows, webinars, meetings, product launches, and networking grounds, among others.
